Creating judges panels

Before creating the judges panels, make sure that you have read and met all the requirements presented in the "Introduction" chapter, especially in the "Administration Information and Requirements" subchapter.

1. Where to start

In the sidebar, with your competition selected, click "Administration".

If you don't see this in the sidebar, it might be because you're not a manager for this competition.
Learn here how to become a manager of an organization.

2. Panels

To be able to see the panels, make sure to first create all the sessions.
Learn here how to do that.

The number of panels displayed on this page is configured in the "General" tab.
Changes made to the panels in the "General" tab will automatically be applied on this table.
Learn here how to change the amount of panels.

2.1 Configuring the judges roles' amount per session and panel

If the "adapt all session-panels simultaneously" option is selected, any changes made to the number of judges for a particular role will be applied to all sessions/panels simultaneously.
Alternatively, you can change the numbers individually by unchecking this option.

After adding all the information on this tab, click on the "save" button on the right side of the page.

3. Judges

3.1 Importing judges information

If you're using membership registrations, importing registrations will automatically fill this table with the imported judges information.
Learn here how to import registrations.

If you have an excel sheet with all the judges information, you can quickly import this data into the Acro Companion application.
Learn how to import this data.

3.2 Adding judges information manually

To create a new table row, click the "+" button on the right side of the page.

Fill in the details for the judge you want to add.

The fields "sessions", "hours", "EJ", "AJ", "RJ" are filled automatically, so you cannot add information to them.
The information will appear once the judges are assigned to the panels.
It will give an overview of the number of sessions the judges are assigned to, the number of hours spent judging, and the number of times judging on each role.

3.3 Excluding judges from sessions

If you already know that a judge won't be available to judge a specific session, you can exclude them from that session.
This can help avoid future errors when creating the panels since the judges won't be selectable for those sessions.
To do this, click on the "Excluded Sessions" field and choose the sessions from which the judge won't participate.

After adding all the information on this tab, click on the "save" button on the right side of the page.

3.4 Format Judges Names

Inside the Judges tab, you are able to format the judges names.
To do that, click the format button.

And select the format you want for the names, and click "ok".

The normal format will transform all the names to have the first letter in uppercase.
The official format will make the first letter of the first name in uppercase and all the letters of the last name in uppercase.
The official club format will replace the club name with the country name in uppercase letters. If no country is assigned, the club name will remain unchanged.

4. Judges Panels

Before creating the judges panels, make sure to first create all the sessions, judges and panels.
Learn here how to create sessions.
Learn how to add judges and configure panels, on the "Judges" and "Panels" subchapters on this page.

4.1 Selecting the panel you want to edit

If your competition has more than one floor, use the top dropdown to select a floor.

Then, select the session for which you want to edit the panels.

4.2 Assigning a judge to the panel

Click the "+" button next to the judge role to assign a judge.

The "Show available judges" section at the bottom of the page will expand to display the list of available judges and their judging information.

Click on a judge row to select a judge.
The judge's information will be displayed next to the selected role.

4.3 Panels Automatic Verification

While creating the judges panels, it's possible that you encounter some errors.
If the judge is displayed in red, place your mouse cursor on top of the error and a description will appear.

After adding all the information on this tab, click on the "save" button on the right side of the page.